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We are an independent consultancy of urban designers working to create robust and imaginative contributions to the built environment.

We develop responsive masterplans and visions for urban areas with a strong public conscience.

We aim to create distinctive places of exceptional quality through a socially engaged design process.

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We are an independent consultancy of urban designers working to create robust and imaginative contributions to the built environment.

We develop responsive masterplans and visions for urban areas with a strong public conscience.

We aim to create distinctive places of exceptional quality through a socially engaged design process.

︎    Home
︎    Recent News
︎    Who We Are
 ︎    Our Projects
︎    Contact
PRIVACY NOTICE
Last updated: July 2026

Who we are
AR Urbanism Ltd (company no. 06404220) is an urban design and masterplanning practice. Our London office is at First floor, Lion House, 3 Plough Yard, London EC2A 3LP. We are the controller of the personal data described in this notice and are registered with the Information Commissioner’s Office (ICO), registration no. ZB604254.

If you have any questions about this notice or your data, contact our Data Protection Lead, Riccardo Bobisse, at UKstudio@ar-urbanism.com.

What we collect and why
  • Website visitors. We use Google Analytics to understand how our website is used, for example which pages are visited. This uses cookies (see Cookies below). We do not use it to identify you.
  • Enquiries. If you contact us by email or through our website, we use your name, contact details and message to reply. Our lawful basis is our legitimate interest in responding to enquiries.
  • Clients, partners and suppliers. We hold business contact details and project correspondence to deliver our services and manage our contracts. Our lawful basis is contract, or our legitimate interests in running our business.
  • Newsletter. If you sign up to our email bulletins, we use your email address to send them. Our lawful basis is your consent. You can unsubscribe at any time using the link in every email.
  • Public consultation and engagement. We collect only the minimum personal data needed, for example an email address for project updates, and only with your consent. Where we run a consultation for a client such as a local authority, the client is usually the controller and we follow its privacy notice. We report consultation results in anonymous form.
  • Photos and recordings. We ask for your consent before recording online sessions or taking photos or video at events.
  • Job applicants. “If you apply to work with us” below.

Who we share it with
We do not sell your data or use it for anyone else’s marketing. We share it only where needed:
  • with service providers who process it for us under contract, including Google (email, file storage and analytics), and our website host (Cargo);
  • with clients, sub-consultants and project partners where this is needed to deliver a project;
  • with our professional advisers and insurers;
  • with public authorities where the law requires it.

Some of these providers may store data outside the UK. When they do, we make sure it is protected, either because the UK government has recognised the country as providing adequate protection or through the ICO’s International Data Transfer Agreement or Addendum.

How long we keep it
  • Enquiries that do not lead to work: 12 months.
  • Client project records and correspondence: at least 10 years after the project ends (12 years for contracts signed as deeds), so that we can deal with any legal claims.
  • Consultation data: personal details are removed once the final report is approved. We keep only anonymous results.
  • Newsletter: until you unsubscribe.
  • Job applications: 6 months after the recruitment decision, or up to 12 months with your agreement.

Your rights
You have the right to:
  • access your data;
  • have it corrected;
  • have it deleted;
  • restrict or object to how we use it;
  • receive a copy in a portable format;
  • withdraw your consent at any time, where we rely on consent.

To use any of these rights, email UKstudio@ar-urbanism.com . We may need to confirm your identity. We will reply within one month.

Complaints
If you are unhappy with how we have handled your data, please contact us first at UKstudio@ar-urbanism.com . We will acknowledge your complaint within 30 days and respond in full without undue delay. You also have the right to complain to the Information Commissioner’s Office: ico.org.uk/make-a-complaint or 0303 123 1113.

Cookies
We use analytics cookies from Google Analytics to count visits and see which pages are used. We do not use cookies for advertising. You can block or delete cookies at any time in your browser settings. The site works without them.

If you apply to work with us
This section explains how we use the personal data of people who apply to work with us, including as employees, workers, interns, freelancers and agency staff.

What we collect
  • Your name and contact details, CV, cover letter, portfolio, qualifications and employment history.
  • Notes and scores from shortlisting, interviews and any design exercise.
  • References, and evidence of your right to work in the UK if we offer you a role.
  • Information about any adjustments you need for the recruitment process, which may include health information.
  • Equality monitoring information, only if you choose to give it.
  • A criminal record (DBS) check, only where a client contract or the role requires it. We will tell you in advance.

Why we use it and our lawful basis
  • To assess your application and decide whether to offer you a role: taking steps at your request before entering into a contract, and our legitimate interests in recruiting the right people fairly.
  • To check your right to work in the UK: legal obligation.
  • To make reasonable adjustments: our obligations as an employer under the Equality Act 2010.
  • Equality monitoring: voluntary. Monitoring forms are kept separate from your application, are not seen by the shortlisting or interview panel, and are used only in anonymous summaries.

We do not use automated decision-making or AI tools to shortlist or select candidates.

Who we share it with
Your application is seen only by the directors and the people on the shortlisting or interview panel. We may share it with:
  • a recruitment agency, if you applied through one;
  • your referees. We contact them only after an offer, unless you agree otherwise;
  • the Home Office or an approved provider, for right to work checks;
  • the Disclosure and Barring Service, where a DBS check is needed.

Our email and file storage providers hold the data for us under data processing terms.

How long we keep it
If you are unsuccessful, we keep your application, interview notes and any monitoring form for six months after the decision and then delete them. With your agreement, we may keep your application for up to 12 months to consider you for future roles. If you join us, your recruitment information moves to your personnel file. We keep personnel files for six years after employment ends, and right to work records for the length of employment plus two years.

Do you have to give us this information?
No, but without the information we need to assess your application we may not be able to consider you. Evidence of your right to work is a legal requirement before anyone can start work with us.

Your rights and how to complain are set out in the sections above.

Changes to this notice
We review this notice every year with our data protection policy. The date at the top shows when it was last updated.